Town hall registration

If you will stay in the Netherlands for longer than four months, or if you have been granted a student residence permit, you are required to register with your local Dutch Town Hall.
After registering with the Town Hall you will be allocated a BSN (citizen service number). A BSN is required for purposes such as opening a Dutch bank account..

Students living in Leiden

You can make a town hall appointment online. If you are from an EU/EEA country or Switzerland please do so as early as possible. If you come from another country, please wait until we have confirmed that your residence permit application is being processed before making an appointment. Please make sure you check the required documents.

Required documents for Leiden

  1. Your confirmation of receipt of your residence permit request from the IND (for non-EU/EEA students only; the Admissions Office will provide you with this)
  2. Your passport (original and copy)
  3. Your rental contract or statement statement from your landlord  

 

Students living in The Hague

You can make a town hall appointment online.
If you come from outside the EU/EEA, please wait until we have confirmed that your residence permit application is being processed before making an appointment. Please make sure you check the required documents.

Required documents for The Hague

  1. Your completed town hall registration form (please complete the form in Word before printing it)

  2. Your valid passport or ID card (original and copy)

  3. Your confirmation of receipt of your residence permit request from the IND (only for non EU/EEA students; this statement will be sent to you by the Admissions Office)

  4. Copy of your rental contract or an original statement from your landlord

Students living in Oegstgeest

If you live in Oegstgeest, please call +31 (0)71 519 1793 to make an appointment (press 1).

Required documents for Oegstgeest

  1. Your completed town hall registration form
  2. Your confirmation of receipt of your residence permit request from the IND (for non-EU/EEA students only; the Admissions Office will provide you with this)
  3. Your legalised birth certificate (original and copy), see explanation below
  4. Your passport (original and copy)
  5. Your rental contract (original and copy) or an original statement from your landlord granting you permission to reside at the property, plus a copy of his/her passport/ID card and documentary evidence that he/she is the property owner.

  6. For Exchange and Study Abroad students only: Your completed change of address form This form will be used by town hall to cancel your registration as a resident once you complete your studies and leave the country, see explanation below.

Other cities

For other cities, please contact your local city council to make an appointment. Please check whether you need to bring a birth certificate when registering at your local city council.

Legalised birth certificate

In some circumstances Dutch town halls may require that international students bring an original, legalised birth certificate to their town hall registration appointment. This is especially the case if their intended length of stay in the Netherlands exceeds one year. If your birth certificate is not issued in Dutch, English, French or German, you will also need to submit a sworn translation.

For registration at Leiden and The Hague town hall you do not have to bring along your birth certificate to the initial appointment. However in exceptional circumstances you may be asked to submit your birth certificate at a later date.

How to legalise your birth certificate 
 

If you are from a country that has signed the Apostille Treaty, the procedure is easy: You must have your birth certificate affixed with an Apostille by the designated authority in your country. Please check the list of treaty signatories.
If you are from a country that has not signed the Apostille Treaty we recommend that you contact the Ministry of Foreign Affairs in the country of issue. In this case you may need your birth certificate signed and stamped by three different institutions: 

  1. The person or authority that issued the document (e.g. a municipal registrar).

  2. One or several higher authorities in the country of issue. The highest authority required to sign and stamp is usually the Ministry of Foreign Affairs.

  3. The Dutch embassy or consulate in the country of issue.
     

Start early! It may take several months to collect all the necessary stamps and signatures.

 
Last Modified: 05-09-2017